Run Exceptional
Meetings

It just got a whole lot harder to do boring and unproductive meetings. Get your team aligned, energised and ready to make things happen. Use the same methods as Google, IDEO, and NASA to generate ideas, identify risks, solve problems and explore opportunities.

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"Five Whys" is an iterative technique used to find the root cause of a problem. Start with a question, and ask “why” to their respons...

Your speakers can even be from inside your organization. Ask someone from another team to share their insights.

We have a habit of always booking the same meeting room. Some location ideas: - Go for a walk. - Visit a local cafe. - Rent a confer...

Ask specific questions, for example: - "What’s one thing I could improve?" - "How did that go from your perspective?" or - "What d...

Make sure you have meeting guidelines in place so that meetings stay productive.

1. Everybody stand up and form a circle. Use a "talking piece", for example a soft ball or a toy to throw around, to indicate which perso...

Think about whether the meeting is important enough for people to interrupt their day, and who truly needs to attend.

Allow participants to decide whether they need to participate in the meeting.

Doodling is a great way to take notes. Hillary Clinton also doodles during meetings (2). At TeamSuccess we often use doodling to expl...

Some people may not feel comfortable asking questions in front of others, or some questions that participants pose are off-topic. (1) ...

Try out new things, and see what works for your team.

(1) Stand in a circle. (2) Take a "talking piece", a toy or soft ball, and throw it randomly at one person. (3) The person recommen...

This is particularly useful for teams that talk over each other all the time.

Premortem is a great way to identify risks, together with your team.

Tips: - Remember not to assign blame or put people on the spot. Failure happens. - Try to understand the expectations, assumptions...

Start, Stop, Continue is one retrospective technique that encourages participants to come up with practical ideas: - Start –> List ide...

For example: -We start meetings on time and end on time. -We listen when others speak. If we have trouble with this, we use a "talk...

(1) Give each person a pen and a post-it note. (2) Ask participants to draw a face on a post-it. The face can be happy, sad, mad, glad...

Remember to add just one idea per post-it note. This way it's easier to group similar ideas, and remove duplicates.

Agree together with your team what would be a suitable sporty warm-up for everyone to participate in. Planking is a quick exercise, t...

New ideas added every week

Do you have ideas on how to run exceptional meetings? Please send us a message ([email protected]). We are also on Twitter.

Enjoy the rest of your Monday!

Resources

Harvard Business Review, 2019

Agile retrospectives, making good teams great, 2006

Continuous Improvement of NASA's Innovation Ecosystem, 2019

Google, 2019

Ideo, Design Kit, 2019

Do you need help? Please email us at hello@teamsuccess.io We're here to help.