Meeting Manifesto

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No more boring meetings.

Nobody likes rules, that's why we call this our meeting manifesto. Each team should together decide what goes in the manifesto, do what works for your team.

What you need

For best results

  • No phones or laptops.
  • Start with solo brainstorming, where each participant silently writes down all of their ideas on post-it notes.
  • Instruct participants to add only one idea per post-it.
  • Hang the ready canvas in your team's area. If you have remote team members, snap a photo and put it on your team's online project page.
  • Update the canvas periodically. Experiment and find out what works and what doesn't. Brainstorm on potential new ground rules.


  • We start meetings on time, and end on time.
  • We listen when others speak. If we have trouble with this, we use a "talking piece" (for example a ball), and whoever is holding the piece can talk.
  • Attendees should have a reason to be in the meeting.
  • Every meeting has a goal and an agenda.
  • Preparation happens before the meeting.
  • There should (almost) always be an outcome.
  • We establish when remote employees are unavailable to meetings due to living in distant time zones. In addition to sleeping and resting times, we respect the local religious holidays.
  • Attendees can ask for discussion items to be moved to the “parking lot” to be addressed later (when timing is better, if there is a need to gather more information, or when a missing team member is present).
  • Silence of attendees will be assumed to signal agreement.
  • To get uninterrupted working time, we agree to "no-meeting Thursdays".
  • Meetings are structured efficiently. Agenda items are ordered so that people can leave early if they are not needed.
  • ...