OUR TEAM'S MEETING MANIFESTO
No more boring meetings.
Each team should together decide what goes in the manifesto, do what works for your team.
What you need
For best results
- No phones or laptops.
- Start with solo brainstorming, where each participant silently writes down all of their ideas on post-it notes.
- Instruct participants to add only one idea per post-it.
- Hang the ready canvas in your team's area. If you have remote team members, snap a photo and put it on your team's online project page.
- Update the canvas periodically. Experiment and find out what works and what doesn't. Brainstorm on potential new ground rules.
- We start meetings on time, and end on time.
- We listen when others speak. If we have trouble with this, we use a "talking piece" (for example a ball), and whoever is holding the piece can talk.
- Attendees should have a reason to be in the meeting.
- Every meeting has a goal and an agenda.
- Preparation happens before the meeting.
- There should (almost) always be an outcome.
- We establish when remote employees are unavailable to meetings due to living in distant time zones. In addition to sleeping and resting times, we respect the local religious holidays.
- Attendees can ask for discussion items to be moved to the “parking lot” to be addressed later (when timing is better, if there is a need to gather more information, or when a missing team member is present).
- Silence of attendees will be assumed to signal agreement.
- To get uninterrupted working time, we agree to "no-meeting Thursdays".
- Meetings are structured efficiently. Agenda items are ordered so that people can leave early if they are not needed.